figshare help

How to upload and publish your data

There are several ways to upload your data, depending on the size:

1. Through My data where you can drag and drop files of up to 5GB (default limit), if you need to upload a single file that is bigger than 5GB please submit a support ticket here and we will lift the limit to allow you to do so. We will lift limits for outputs up to 250GB. Files over this size may incur a cost, as we will host the data permanently.

2. Using our desktop uploader or the Figshare API, especially when working with large file/s - most web browsers can cope with ~5GB single file uploads only. For more information on uploading using the desktop loader or the API, click here.

3. If these options do not meet your data needs please create a support ticket here or get in touch with us and we'll see what we can do, Figshare can support the single file uploads of up to 5TB in size. Paid institutional accounts can take advantage of this.

All accounts are provided with 20GB of free private space and unlimited public space (within the present limits). For institutional clients your private space limit is dependent on your institution, please contact your institutional admins if you require more space.  

Individual account limits - such as the number of files per item - are listed here.

The process for uploading through My data is documented below.

1. Select the +Create a new item button from the top left (or just drag and drop your file into the browser). If you are uploading a big file size then you can use our desktop uploader, please see 'How to use the desktop uploader' at the bottom of the page.

2. Insert a Title. For information on how best to complete the fields for maximum exposure of your data, see our how-to guide here. Tips on how to fill out each of the fields can also be found on the right side of the screen.

3. Add Authors. You can rearrange the order in which the authors appear and remove yourself as an author if you are uploading on behalf of someone. You can also search by entering the email address or ORCID (if the author has synced their ORCID to their Figshare account) of the author you want to add. To add an author who doesn’t have a Figshare account, select Add author details and enter their name, email address (optional), and ORCID (optional).

4. Select a Category. These are taken from the Australian Fields of Research classification system. You can choose more than one and either select from the drop-down menu or search for your subject area. If you can’t find exactly what you’re looking for, we recommend finding the best option and getting more specific in the Keywords section.

Please note: If you're a Figshare for Institutions user, you may see a field called Group. This is an optional field set by your institution which allows users to select the group in which the item should appear. If this field appears on your institution’s instance of Figshare, please select a group from the dropdown menu. You can also search for the group in the search bar at the top of the menu.

5. Select the Item type from the drop-down menu. We accept any file type and preview over 1,200 file extensions in the browser.

6. Add Keyword(s). These should be more specific than the category and help others find your research. Add as many keywords as you want - just hit enter after each keyword. Figshare remembers ones you’ve entered previously and will suggest keywords based on keywords that have been added to the database previously.

7. Write a Description. This should include any relevant information that pertains to your research - this might include information about the methodology, approval for data collection, or legal or ethical requirements. Be as descriptive as you can! You can also paste HTML into this field.

8. You can also add Funding information related to your data and References to other materials related to your research outputs. When typing in your funder information, Figshare will search the Dimensions database for your funder and hyperlink to the Dimensions page bridging the connection between your research outputs and the funder. To add funding information that doesn’t appear in Dimensions, just type the funder information into the field and don’t select anything from the drop-down menu.

Once you’ve published the item, you can click on the Funding information to see more information.

Neither of these fields are required in order to publish data.

Please note: If you're a Figshare for Institutions user, you may see fields called Resource Title and Resource DOI. This is a set of fields that allow you to create a link between a peer-reviewed publication and your data. Simply add the publication title and DOI into these fields, respectively, and when you publish your item, a title and link to the publication will appear in a box on the right hand side of the public page for your item.


9. Select a License. This will determine how others can reuse your data. You can choose from a number of licenses based on your reuse requirements.

10. Tick Publish. When doing so, you’ll be prompted to check the license you’ve assigned and the terms of use. If your institution has review turned on, you may be prompted that your item will be sent for review before it’s made publicly available. Make sure everything you have submitted is accurate - once it’s published, it’s permanently available.


Once your data is published the DOI can be shared for publication. Public data can also be shared on social media or private sharing links (that expire in 2037) can be generated in order to share your private data.  

Other things to consider:

  • Ensure your data does not breach the 'Data Protection Act'
  • Ensure you have removed any Protected Health information
  • Ensure you have removed any identifying information

For more information, please visit our Policy section.

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