Groups

The groups display is available to administrators. In order to get to the administration settings, click on the profile drop-down menu and select Administration.

The first page you’ll see is the group structure page. This will give you an overview of the group structure at your institution. From this page, you can see how many users are in each group, the number of group projects in each group, and the amount of storage allocated to each group.

This page allows different levels of search and filters. An administrator can sort groups by name, number of projects, allocated quota, or available quota. The search term can be combined with the sorting options. Navigating between tabs will keep search and ordering results.

The Users column presents the users assigned to that group in total (including inherited from subgroups) and number of users associated strictly to that group.

In the image below, 85 users are associated in total under the Faculty of Aeronautical, Automotive, Materials Engineering. Out of those 85, 80 are directly associated to this group and the other 5 are inherited from the structure below: 1 from Chemical Engineering, 2 from Group Aeronautical, and 2 from Materials.

The Projects column counts the group projects associated directly to that group. These are the projects that have the type set to group rather than individual.

In the Storage column, the user can see the quota that has been allocated to subgroups or to projects associated to that group. The first figure represents how much storage was allocated (either down to subgroups or to projects connected here) out of the total available. The last number represents the total storage of this group. The total storage is the value configured when creating the group in the attribute called total quota for projects. These figures do not show how much of the groups’ storage has been used. Usage only makes sense in the context of an account or a group project. This filter can be amended to show allocated storage, available storage, and total storage.

To configure groups, use the cog to the right of the group name to access the configuration page.

The description is presented on the screen as a text area, where an admin can add up to 1,000 characters. This will be displayed on the portal when clicking on the subgroup’s icon.

The public URL will be prefilled with the institution URL and cannot be amended. To amend the URL for any subgroups, please submit a support ticket.

Creating subgroups

Any administrator, group admin or group owner can create groups.

In order to create a new group, navigate to the group structure page. Select the group to be the parent of your new subgroup, go to the cog wheel and select Create subgroup.

The only attributes mandatory for a group are Title and the quota, called Total quota for projects. The title must be unique in the institution, and can contain special characters. The description is presented in the screen as a text area, where an admin can add up to 1,000 characters. This will be displayed on the portal when clicking on the subgroup’s icon. The public URL will be pre-filled with the institution URL followed by the title of the group. If the title has more than one word, then the alias in the URL will contain an underscore.

If the administrator chooses to make the group public, then the URL cannot be edited.

Please note: The group will become public and will have a portal page only if this flag is set and there is public content to be displayed.